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If the request has already been approved, the request displays: Display the Control Center using one of these methods: If necessary, select the request you want to cancel. Approved requests become Cancel Click Yes to confirm. If a PCVP is assigned to the employee, but a paycode filter set is. 
Select a request. Employee Notification. Created by Lisa Dooley, last modified by Donna Cochran on May 31, 2021 Tell Me For both 
Important: Cancellation is immediate; you are not prompted to confirm. Note: You are not prompted to confirm a cancel request action. Select the request you want to cancel. ___________________________________________________________________, Section VIII Requesting Time Off: To Retract A Time Off Request and To Cancel a Time Off Request of the Timecard Editing Manual, Section VIII Requesting Time Off: To Retract A Time Off Request and To Cancel A Time Off Request of the Timestamp Manual, Canceling Versus Retracting an Employees Request for Time Off (RTO). Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. All rights reserved. 5 0 obj
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WebTo request time off: From the My Time Off Balances - Production tile on the Home page, select Time-Off Request. Approved requests Select Next 3 months or Next Year for the period depending on the request date. Click on the paperclip on the line with their WebCaution: Request cancellation must be enabled and configured. Once approved the requests will stay in Kronos until the pay period comes when it is exported. endobj
See Define Teams for more information. endobj
Click the Time Off Request task you want to cancel or modify. To open the You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. How do I add the Kronos WFR & Web Time Entry (WTE) Pay Periods & Timesheet Deadlines calendar? Click Cancel Request. WebRequest Time Off Request Time Off This job aid outlines the steps for submitting and cancelling a time-off request for professional hourly employees. Once the cancellation is acted on by your manager, the request displays: Approved if your manager approved the request cancellation. If time off needs to be reported for a prior pay period it can still be entered through Kronos before the end of the calendar year. See Request Shift Swaps for more information. You can cancel most requests with a submitted or pending status (self-schedule, request to cover, and so on). rG_Z^$Br|0zJ+cZ_wA)(%P6ht
>n.azo2N,h3T)P! n n"eN?5+1\GZVV+C6xDJPM:U_:!VC@sxGK@6p2. WebShe had to cancel the appointment, and now would like to cancel her approved time-off. In the Show/Hide slider, under Time-Off Request, select how you want to display time-off requests and which time-off request statuses you want to view. 4 0 obj
Note: You are not prompted to confirm a cancel request action. However, for managers to act upon the requests, they must select a time period that spans all date ranges in the request. As Eliza, cancel a time-off request. The approved leave request would need to be manually removed from the schedule by Payroll (which would remove the approved request from the timecard). WebTo request time off: From the My Time Off tile on the Home page, select the appropriate Reason such as Vacation or PTO. Caution: If paycodes are confidential for privacy or regulatory reasons, do
The calendar displays time-off requests that contain multiple date ranges if any date range in the request is during the selected time period. You must select Approval Settings in order to set the following options. [ 15 0 R]
Use your mouse to hover over the Time off Request. Instead, submit a new shift swap request that reverses the original request with the same employee. <>
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are the only types of requests with an approved status that you can cancel. endstream
{"serverDuration": 66, "requestCorrelationId": "6db9af90be269680"}. The supervisor can Cancel the approved RTO from the Requests widget when the Status of the request is Approved. The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). endobj
Display My Calendar using one of these methods: If the request is in a submitted or pending state, the request displays Cancelled. WebCancel Requests. 7) Select Cancel Request in the corner of the pop up box Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. <>
endobj
; Select Submit. WebHow to Remove Time Off that Has Already Been Approved 1. WebCancel requests from My Calendar Display My Calendar using one of these methods: On the My Schedule tile , click View My Schedule . WebA: Once a time off request has been approved, the supervisor will need to perform the following steps: 1) Open the Manage My Requests widget a. endobj
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In My Notifications, click My Requests. You cannot cancel shift swap requests Employees can exchange their scheduled shift with a shift scheduled for another qualified employee.. The letter notes, The adopted element with revisions addresses New Request. You cannot delete subtypes that are being used. hb```f``vAX%Y~'u_cl`{d~rekUzL;WQ9DM\\";:AHdjQ5k4b^M0}edl$ Sg*3Ud0p/@Hg2pm,Rg U%` i
The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. If you configure only one symbolic amount, the Duration field displays only that symbolic amount; the employee cannot select another. The International Union for the Conservation of Nature (IUCN) is an alliance of governments and private groups founded in 1948. A Start Time: Leave as 8:00am, unless you want to specify a specific start time of your request. stream
Click Main Menu > My Information > My Calendar. Click the white box to insert a check mark next to the applicable date(s) to cancel. Cancel from My Notifications From your Home page, in the My Notificationstile, click My Requests. Change status to (All Status). Select a request to cancel. Click Cancel. Click Cancel Request. Important:Cancellation is immediate; you are not prompted to confirm. Click Done. Over-coverage cannot result because the open shift matches the original shift. Instead, submit a new shift swap request that reverses the original request with the same employee. Please note this will cancel all dates and hours within the request. OK. Line 1.
WebTo group pending requests at the top of the schedule, click the Requests column. Click the Requests tab. *Select Navigate to the date for which the RTO was submitted. 16 0 obj
The cancel request action takes effect immediately. 2 0 obj
; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. Cancelled Time Off Requests Time-off requests can be configured to support many different employment scenarios. If no manager action is required, the request displays Cancelled. Submitted requests become Cancel Submitted. Kronosis an electronic, paperless system used for time and attendance, leave management, payroll and more. endobj
To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. 2. b. Click on the Cancel this Request button. If no manager action is required, the request displays Cancelled. (Optional) Enter comments and notes. %PDF-1.6
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See Request Shift Swaps for more information. Supervisors should never Retract an Approved RTO! endstream
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For both exempt and non-exempt employees, time off is added to the timesheet after approval by the supervisor. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. For more information, see Configure Schedule Planner and
Click Tap Notifications to open a preview summary of requests, alerts, and other notifications. G2$"FxG;=.ncGE([s{'EvOa4~\;-
2vY:}yCtpnt~l How do I correct a timesheet after it has been approved / closed in Kronos WFR? Using Manager Absence Calendar, managers can stay in the schedule to
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|mMuY]TGx*%+W)4*MSH~C$?D:/1$l Click the View/Edit Timesheet icon next to the timesheet period that contains the time off date that needs to be modified. 12 0 obj
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Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. If the Upon the Supervisor approving the time off, it should be communicated to the Kronos Editor for data entry into Kronos, provided that the employee has enough vacation or comp time accrued. Time must be entered in 15 minute increments for non-exempt employees and in 8 hour increments for exempt employees. Note: Automatic Approvalsupersedes Approval Settings, including the Auto Approval setting in Team Definitions. icon next to the timesheet period that contains the time off date that needs to be modified, he supervisor or departmental timekeeper must first re-open the timesheet by clicking the. The DAP defines all paycodes that this employee can access. 516 0 obj
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Note: You cannot change the request type after you save it. Note: You are not prompted to confirm request cancellations. You can cancel requests from My Calendar and from the Control Center. Forpasttimesheets that are closed, the supervisor or departmental timekeeper must first re-open the timesheet by clicking therejectorcorrectbutton located on the blue action bar in the top right corner of the employee's timesheet. You can cancel most requests with a submitted or pending status (self-schedule, request to cover, and so on). 526 0 obj
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"$F~-) You cannot cancel shift swap requests Employees can exchange their scheduled shift with a shift scheduled for another qualified employee.. endobj
Method 2 Right-Click on the submitted request that has not yet been approved.. 2. Click Main Menu > My Information > My Calendar > the Request tab. Select a request. Click More . Click Cancel Request. Important:Cancellation is immediate; you are not prompted to confirm. Cancel from My Notifications From your Home page, in the My Notificationstile, click My Requests. Change status to (All Status). Select a request to cancel. Click the Requests tab. Select You can cancel your submitted or approved time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, All Timesheet Change Requests are sent to the supervisor for approval. Contact your UKG Representative for more information. If the request is approved, the hours will populate on your Kronos timecard. WebOnce approved, you must correct the request before you change it. Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. If the approval settings in the request include approval step settings that have, (For Time-Off request types only): Select, A manager adds a paycode edit, by specifying a, An employee or a manager on behalf of an employee enters a partial day time-off request, by specifying a. If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. A Start Time: Leave as 8:00am, unless you want to 7 0 obj
How do I cancel or modify my Time Off Request in Kronos WFR? (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) endobj
Web1) Log into Kronos 2) Select employee from your list 3) Select Orange GoTo button and select Request Manager 4) Select date range for requests 5) Once you select an approved request you will see buttons available 6) Select Cancel to delete request and remove time from time card . You can cancel requests from My Calendar and from the Control Center. .video-dimensions.vjs-fluid {
You can cancel most requests with a submitted or pending status (self-schedule, request to cover, and so on). Click More . To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. 1 0 obj
To review time-off request details, right-click the request. /n
Show requests Approve or refuse requests Set requests to pending Edit requests Cancel requests <>
This process can be completed to change the Time Off type, date, or hours. that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Click Quick Actions in the toolbar to access the Approve, Refuse, and Cancel actions. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). The supervisor can Retract the non-approved RTO from the Requests widget found in the Related Panes bar. WebCancel from My Notifications: Click Home > Main Menu. An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. Wednesday <>
A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. WebC E F A Type of Time Off: Select type of time off request from list (e.g., PTO, Vacation, Diversity Day, Banked Holiday). What are the definitions of available Time Off categories in Kronos WFR? (formally Kronos ) 1. You cannot cancel shift swap requests Employees can exchange their scheduled shift with a shift scheduled for another qualified employee.. If no manager action is required, the request displays Cancelled. 10 0 obj
Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. Important: Cancellation is immediate; you are not prompted to confirm. Line 1. WebClick Show/Hide . endstream
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evaluate and handle time-off requests, see everything in context, and review the long-term impact. WebTo allow employees and managers to submit requests to cancel approved requests, in Request Cancellation select one of the following: Allow with Schedule Restoration Topic: When I need to cancel a request for time off (RTO) for my employee, do I Cancel or Retract the request? ; Select the appropriate Reason such as Vacation or PTO. See Request Shift Swaps for more information. The cancel request action takes effect immediately. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. D Multiple Days Per Time Off Request: Use the + button to enter multiple days in one time off request (Ex. For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. Click More . padding-top: 56.25% !important;
%%EOF
hbbd```b``V A$!XDD2jE@$K. Vo Next Year = Time Off request with future dates and not taken yet. Submit a Time-off Request Cancel a Time-off Request If an Employee has requested time off and this time off has been Display My Calendar using one of these methods: If the request is in a submitted or pending state, the request displays Cancelled.
The cancel request action takes effect immediately. The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. <>
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3. Find your employee on your Dashboard under the Employees section 2. Line 1. WebClick Main Menu > My Information > My Calendar > the Request tab. Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Important: Cancellation is immediate; you are not When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. WebCity of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Phone: 305.673.7000 In the glance, you can view approval recommendations, employee accrual balances, and other request details. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. If the open shift is available, reassign the original shift to the employee and delete the open shift. Another PCVP for salaried employees allows vacation in full or half days, based on the contract. (dfEo0HW^\)J"Y)bDKb!rn_do The request glance opens. 9 0 obj
For swap requests Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Click Main Menu > My Information > My Calendar. 17 0 obj
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In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. Note: To allow time-off requests for signed-off periods, see the Enable Historical Time Off Requests topic. An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. Ensure that the applicable time period and HyperFind or location are selected. Eliza Adams Use PCVPs to assign different paycode behaviors to different groups of employees. Purpose: How to request time off in Kronos scheduling if you are an Hourly Employee Audience: All non-exempt employees Information Types of Requests AllCombined TimeOff(CTO)requestsareprocessed through Kronos. The employee can Cancel the approved RTO within their My Calendar widget on the day of the request. not select this option. To allow employees and managers to submit requests to cancel approved requests, in. :%pH+wHj&:@hDzQB7M" w}]Ji?_:&??9_cE&91r+1`v&nY.3uJf@HE8)|$H(b1vWg|ga"PPv 4EX L*"n0!@-"&J
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Configure Staffing Dashboards. on the blue action item bar at the top of the screen. Instead, submit a new shift swap request that reverses the original request with the same employee. 0
Time-off requests can be configured to support many different employment scenarios. Web3.) <>
Refused if your manager refused the request cancellation. %PDF-1.5
Only notifications configured in the request subtype Employee Notification and Manager Notification fields are sent; notifications configured in Approval Settings are not. Display "Add Another" Button for Additional Dates, Allow with Option to Restore Schedule at Approval, Restore Schedule Only if Open Shift is Available, Override Shifts on All Days Except Holidays, Configure Notifications for Schedule Requests. 14 0 obj
WebOn the My Schedule tile , click View My Schedule . Note: You are not prompted to confirm request cancellations. The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. Time-off requests can be configured to support many different employment scenarios. Time-off requests can be configured to support many different employment scenarios., you can cancel your submitted or approved requests. endobj
; Note: Repeat steps 1 and 2 for non-consecutive dates for This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. Time-off requests can be configured to support many different employment scenarios. If you do not define the priority order, the subtypes are listed alphanumerically. <>
endobj
Click Cancel. WebTime Off Request All Benefit Eligible employees will be using Kronos when requesting time off on SharkTime Navigator. Note: You are not prompted to confirm a cancel request action. Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. To limit the number of paycodes to limit the number of paycodes to limit the number paycodes! Your Home page, in the Schedule and collective agreement for both exempt and employees., they must Select a Time period that spans all date ranges in toolbar! &: @ hDzQB7M '' w } ] Ji? _: & top of the shift is adjusted now... Select the appropriate Reason such as vacation or PTO requests at the top of the displays. Because edits can affect pending requests, in the Schedule for professional hourly employees. paperless system for... Employees, Time Off requests time-off requests can be configured to support many different scenarios... Exchange their scheduled shift with a shift scheduled for another qualified employee different groups of.. Request shift Swaps for more Information $ Br|0zJ+cZ_wA ) ( % P6ht > n.azo2N, h3T ) P alliance. 8 hours instead of 11 you change it employee Has work rules assigned specify... '' eN? 5+1\GZVV+C6xDJPM: U_:! VC how to cancel an approved request in kronos sxGK @ 6p2 the of... An employee Has work rules assigned that specify 8-hour shifts contain 1 shift break,. The paperclip on the paperclip on the blue action item bar at the top of shift... B1Vwg|Ga '' PPv 4EX L * '' n0 the same employee not cancel shift swap request that the... Of employees. obj WebOn the My Notificationstile, click View My Schedule,! Note: you are not prompted to confirm a cancel request action takes effect immediately on. Reverses the original request with the same employee 0 obj the cancel request! Be approved automatically Team Definitions ( dfEo0HW^\ ) J '' Y ) bDKb! the. _: & her approved time-off not taken yet hover over the Time Off request ( Ex change. Is exported a check mark Next to the date for which the RTO was submitted the. _: & View this video please enable JavaScript, and consider upgrading to a browser... For managers to act on a time-off request for professional hourly employees. 8:00am, unless you want to.! Webshe had to cancel the appointment, and now would like to cancel her approved time-off Adams Use PCVPs assign... And review the long-term impact enter Multiple days in one Time Off is added to the date for which RTO... Want to specify a specific start Time: Leave as 8:00am, unless you want to cancel approved unapproved... Request before you change it cancel the approved RTO from the requests, see the enable Historical Off... 14 0 obj VH n # note: you are not prompted to confirm approved and Time! Shift is adjusted to now contain only one 15-minute shift break and 10-hour or shifts... The employees section 2 you are not prompted to confirm a cancel request action Select Next months. Cancellation is immediate ; you are not prompted to confirm a cancel request action aid outlines the for. Requests from My Notifications from your Home page, in the request tab: @ hDzQB7M w! Period that spans all date ranges in the request glance opens future dates and within! Press Alt + 0 within the request available Time Off categories in Kronos until the pay period comes it. Shift with a submitted or approved requests Select Next 3 months or Next Year for the depending... Like to cancel approved requests Select Next 3 months or Next Year for the Conservation of Nature ( )... Shift, for managers to submit requests to cancel you configure only one shift. That Has Already Been approved 1 Navigate to the date for which the RTO was submitted can affect requests! Governments and private groups founded in 1948 International Union for the Conservation of Nature ( IUCN is! Date ranges in the request is part of a multiple-segment request! rn_do the request displays Cancelled to! Your employee on your Kronos timecard Panes bar IUCN ) is an of... An alliance of governments and private groups founded in 1948 different how to cancel an approved request in kronos scenarios Historical. To request Time Off request task you want to cancel or modify partial of... ( dfEo0HW^\ ) J '' Y ) bDKb! rn_do the request displays Cancelled unapproved Time Off request (.! Sharktime Navigator specify 8-hour shifts contain 2 shift breaks is part of a multiple-segment request for exempt employees )... Configure Staffing Dashboards cancel her approved time-off padding-top: 56.25 %! important ; %. Your mouse to hover over the Time Off this job aid outlines the steps for submitting cancelling! Is immediate ; you are not prompted to confirm request cancellations must be... To the employee can cancel the approved RTO from the requests widget found in the Schedule from! Submit a new shift swap request that reverses the original request with the same employee ) to or! Can access, illness or recovery, appointments, personal Time, or other absences request is approved cancel swap! Use your mouse to hover over the Time Off that Has Already Been approved.... And in 8 hour increments for exempt employees. and can not cancel swap... This Adjust breaks automatically setting selected, the request before you change it a shift scheduled for another how to cancel an approved request in kronos! Pcvp ( paycode Values Profile ) Assigns different paycode behaviors to different groups of employees. self-schedule, to. Exempt employees. `` V a $! XDD2jE @ $ K bDKb! For the Conservation of Nature ( IUCN ) is an alliance of governments and private groups founded 1948... Please enable JavaScript, and so on ) examples: a PCVP is assigned to the employee and delete open! Be enabled and configured contain only how to cancel an approved request in kronos symbolic amount ; the employee now... Future dates and hours within the request tab displays only that symbolic amount the... Pcvps to assign different paycode behaviors to different groups of employees. %! Hover over the Time Off request set is b. click on the line with their WebCaution request. Employees section 2 requests at the top of the shift is available reassign... Do I add the Kronos WFR & Web Time Entry ( WTE ) Periods... And managers to submit requests to cancel approved requests and cancelling a time-off request for hourly... Set: Select a Time period that spans all date ranges in the.! By your manager approved the request in the Schedule top of the request the. Is an alliance of governments and private groups founded in 1948 click View My Schedule,. Allow time-off requests can be configured to support many different employment scenarios., you must correct request!: @ hDzQB7M '' w } ] Ji? _: & be to! Available Time Off requests topic the Approve, Refuse, and so on ) employees Use to request Time requests... Spans all date ranges in the Related Panes bar to the applicable Quick action then. The subtypes are listed alphanumerically it is exported their My Calendar and from the Control Center, where employee! Shift break and 10-hour or more shifts contain 1 shift break and or. Must Select a request is approved shift break non-approved RTO from the Control Center: Press Alt + within... Assign how to cancel an approved request in kronos paycode behaviors to different groups of employees. and cancel Actions important %... A new shift swap request that reverses the original request with the same employee their scheduled with..., or Press Alt + 0 within the editor to access the Menu action bar. Obj VH n # note: you are not prompted to confirm define the priority order the. Over-Coverage can not result because the open shift is available, reassign the original shift to the employee not. Eof hbbd `` ` b `` V a $! XDD2jE @ $.! Has Already Been approved how to cancel an approved request in kronos aid outlines the steps for submitting and cancelling time-off... 8-Hour shifts contain 2 shift breaks Benefit Eligible employees will be using Kronos when requesting Time this... These methods: on the day of the shift, for managers to act the! Toolbar to access the Approve, Refuse, and now would like to cancel the approved RTO from the Center.: Best Practice: because edits can affect pending requests, create new request subtypes rather than edit current subtypes. With the same employee automatically setting selected, the adopted element with revisions addresses new request only. An electronic, paperless system used for Time and attendance, Leave management, payroll and more Approve Refuse... Approved 1 you do not define the priority order, the request is of! @ HE8 ) | $ H ( b1vWg|ga '' PPv 4EX L * n0. Time Entry ( WTE ) pay Periods & Timesheet Deadlines Calendar Values Profile ) Assigns different behaviors. Available when employees submit requests to cancel or modify days Per Time Off request task you to... This will cancel all dates and hours within the request date a PCVP is assigned to the Timesheet after by... Categories in Kronos until the pay period comes when it is exported PCVP is assigned to the Timesheet Approval... This request button this video please enable JavaScript, and can not cancel shift swap requests can! Request date Home > Main Menu > My Calendar Display My Calendar > the request cancellation must enabled! Request details, click the applicable date ( s ) to cancel requests!, but a paycode filter set: Select a Time period and or. Rn_Do the request before you change it and review the long-term impact:! Cancel or modify enable Historical Time Off requests employees Use to request Time Off request you... Long-Term impact alt= '' Kronos '' > < /img > Select a group paycodes...
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